• Date: Sunday 11 October 2020
• Time: midday to 2pm
• Location: Virtual Meeting at this link https://meet.jit.si/WikiAotearoa
  Note this video conferencing software link will ask permission to use your computer camera and microphone. You will need to agree to get full functionality. Google Chrome or Chromium is recommended for the best experience (not all aspects work correctly with other browsers). The jitsi meet video conferencing platform is 100% open source and fully encrypted. No account is needed and it's free.
• Cost: Free

All attendees are expected to understand and abide by the Draft Universal Code of Conduct for the Wikimedia Movement.

This video conferencing meetup is a replacement for an in-person meetup. While attending and remaining anonymous is supported by the group, lurking is not supported and will be actively discouraged. All attendees are expected to use their User name as an identifier on the video conference call and to introduce themselves and their interest in joining the call on the chat channel of the call as a minimum. Participation using video and / or voice in addition to Chat is encouraged but not required.

Some members of the group have been the target of cyber bullying in the past and these measures are intended to support creating a safe space for collaboration.

If a new attendee joins the group with video and voice disabled, they will be encouraged to participate by the facilitator, using this script:

Welcome new attendee. This group respects your right to remain anonymous. This group has a policy of discouraging lurking as it makes some of us uncomfortable. If you are happy to introduce yourself over voice, please let us know what you've been working on and if you need help with any editing issues.

If you're not comfortable updating the group by voice, then that's okay. You have the option of introducing yourself and adding your user page link into the chat feature. The chat is deleted once the video conference finishes.

If you want to remain completely anonymous and not chat, then this meetup is not for you. We make comprehensive and extensive notes of the meetup that will be included in the meetup page afterwards. That's the best way to catch up with what this meetup has been doing if you don't want to contribute during the video call.

If you're not sure how to use the chat feature you can access it by clicking on the icon that looks like a speech bubble in the bottom left corner.

If, after an appropriate length of time, the new attendee does not participate by video, voice, or chat, the facilitator of the group will remove the attendee from the video call.

If the new attendee persists in logging in, the group will discuss abandoning the meet up.

The Jitisi video conferencing platform has a chat functionality. This is used to share urls and other commentary while the discussions are occurring. The facilitators may take a copy to help with writing up outcomes from the meeting on the meeting Wikipedia page. Any copies will be deleted once outcomes and notes are completed.

This is a monthly event running every 4 weeks, but double check the Aotearoa New Zealand Online page to confirm.

Join the Wikimedia User Group of Aotearoa New Zealand to be kept informed.

Also see Wikipedia:New Zealand Wikipedians' notice board for discussion relevant to New Zealand Wikipedians. We also have an active group of editors on Facebook for discussion and brainstorming: search "Wikipedia New Zealand".

Add your name to the list by adding an asterisk and three tildes like this: * ~~~

Attending

• Einebillion (talk)
• Quilt Phase (talk)
• Noracrentiss - will have to leave the meeting around 1.15pm
• MurielMary (talk)
• MargaretRDonald (talk) 06:11, 6 October 2020 (UTC)[reply]
• Gertrude206 (talk)
• DrThneed (talk)
• Oronsay (talk)
• Jon (talk)

Unable to come

1. - Sorry everyone, I've got two family events planned for that day. Ambrosia10 (talk) 18:31, 3 October 2020 (UTC)[reply]

1. Introduction to meet up by organisers (if there are any newbies joining us)

2. Progress on Action Points - If there is time

• Next Cloud account set up by Jon (talk) – carried over from previous meet up.

Carried over to next meeting.

• Einebillion to add Draft Code of Conduct policy to main meetup page for this meetup and update the Wellington Meetup with similar information. Included is the script to be used should a new attendee wish to remain anonymous during the video conference.

Done. This will appear on the main meetup pages and each individual meetup pages for both the Aotearoa New Zealand Online meetup and Wellington Meetup (just in case there is a COVID19 Alert Level rise in the future).

• Einebillion to circulate the upcoming Wikicite online hosting opportunity to a number of GLAM library folk that might be interested in hosting. Hosts can select the timezone, topic, presenters, and language of their session. Details and SIGNUP here: https://docs.google.com/document/d/1JBlIIhOawXalMXJi97Uc939kNOce4veRVU_qAlYAuaI/edit

Done. Now up to those librarians to engage with the project.

• MurielMary to update on progress with Aotearoa New Zealand in-person conference idea: as discussed during the Affiliates meeting, organising a conference is a significant piece of work requiring a number of committed volunteers and quite a bit of time to prepare. A more suitable approach might be to plan an in-person meetup comprising an editathon, some training sessions, a competition, a strategy discussion and so on, and apply for rapid grants for funding. The gathering could also include some kind of recognition of the 20th anniversary of Wikipedia (which is in January 2021) and could be covered in the news media. Can we create a sub-group of people who are interested in working on a plan and a rapid grant application, and maybe aim for the event to happen in the first quarter of 2021?

Subgroup agreed as MurielMary, Einebillion and Giantflightlessbirds. Discussion on how to progress. MurielMary noted that the funding application required for a full-on conference is extensive and may not be needed. She suggested we pursue the rapid grants for this conference as these need less administrative application commitment. Group agreed that the last 15 minutes of this meeting should be used to move this agenda item forward. This will allow the Aotearoa New Zealand Online group to keep abreast of progress. Sub-group will update this meetup as to their progress and action points and progress will be recorded in the minutes.

• MurielMary to update group on Aotearoa NZ user Group Affiliates meeting that occurred on 4 October 2020. Etherpad notes from the meeting https://etherpad.wikimedia.org/p/AffComcall3

Useful meeting that a number of this group attended. It was interesting to find out more information about what was possible for us as a User Group. We now understand that we must submit an annual activity report once a year. For our User Group we must submit the report by January 2021 for the 2020 year. We heard more about how we can source funding for activities. It was also reassuring to hear that the User Group can create a web presence separate from our Wikimedia Meta-Wiki User Page.

• Giantflightlessbirds Update on progress with Alexander Turnbull Library Names upload to Mix-n-match

For the last 10 days or so there has been a persistent 404 error happening with Mix'n'Match. Giantflightlessbirds is going up the chain talking to programmers at Wikimedia Foundation about fixing it.

3. James Taylor, Online Collections Information and Partnerships Manager, Auckland War Memorial Museum Tāmaki Paenga Hira

Presentation from James on how Auckland War Memorial Museum Tāmaki Paenga Hira are engaging with the Wikimedia Foundation platforms.

James has agreed to the presentation being recorded, so that those who cannot attend the meetup can see it later. It may also be uploaded to Commons. Those attending should turn off their video and microphone during this time to ensure that any recording is effective. There will be a question and answer time afterwards that will not be recorded.

Suggest talk begin at 12.30 with me introducing James? Quilt Phase (talk) 22:05, 25 September 2020 (UTC)[reply]

Thanks Quilt Phase I'll facilitate the timing so the talk begins at 12.30pm. Einebillion (talk) 04:10, 9 October 2020 (UTC)[reply]

Google notes by James Taylor

Presentation slides

Auckland Museum partnerships

4. Wiki News - add any news from the wider Wiki movement the group may be unaware of

• The Wikimedia Foundation has asked the Aotearoa New Zealand User Group to identify which of the movement's strategy recommendations are our priorities for implementation in 2021 and what ideas from the Movement Strategy recommendations respond to our needs and will have an impact in the movement. The aim of prioritization is to create an 18-month implementation plan to take some of the initiatives forward starting in 2021. The 10 recommendations are described here: https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2018-20/Recommendations

There is a survey for us to complete here after our discussion: https://docs.google.com/forms/d/e/1FAIpQLSdqpu57pooWy3A_WdhosEhjc7jhaYkBgqF0310QVZCCssJS7w/viewform?fbclid=IwAR1txAaBZZUEg2iMOuv9OnN4twplEiTu2cxWsthVG9_Au5rZXoGvcmdLsZ0&fbzx=8131493398377388898 MurielMary (talk) 09:56, 3 October 2020 (UTC)[reply]

Group decided on Improve User Experience, Invest in Skills and Leadership Development and Provide for Safety and Inclusion. MurielMary will complete the survey on behalf of the user group. (Done)

Reply received from Wikimedia Foundation:

Hi UG Aotearoa friends, Thank you for completing the survey and expressing your priorities for implementation in 2021. Improving user experience, creating safe environments for contribution, and investing in skills development for community growth will be major priorities across the movement and it's so great to have your group aligned with this work. As more priorities come in, we will first identify partners that want to work together (affiliates and groups of different sizes, the Foundation) and then discuss resourcing and coordination. We will make sure everyone is kept abreast of any updates in the meantime. Please join the global discussions in late November, exact date to be determined. We will make sure to have a Pacific-friendly timezone. Thank you so much again. Best, Mehrdad

Mehrdad Pourzaki

Community Relations and Communications Movement Strategy 2030.wikimedia.org

5. Annual Reporting to the Affiliates Committee

• Annual Activity Report to the Affiliates Committee - Need to set up a page on the Meta page, User Group was set up on 17 December 2019 so report is from January to December 2020. Report to be written in English. Report should be submitted to Wikimedia Data Portal https://meta.wikimedia.org/wiki/Wikimedia_Affiliates_Data_Portal

See example report https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Georgia/Reports We also need to consider adding a section to any conference / get together to discuss our contribution to the global movement. https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2018-20/Transition/Events_Outline

• Report for 2020 draft page has been set up Draft Annual Report 2020

6. Round table for participants to say what you’re working on and if you need help to do anything or want anything demonstrated - You can add requests for help here prior to the meeting if you want

• An Online HelpDesk for New Editors - a proposal from Noracrentiss Feedback invited. Details here https://docs.google.com/document/d/1x9JqGG4gbh5nBNEAIkCdjIJOQOElm6Lox_ofBAPf6F0/edit?usp=sharing

https://docs.google.com/spreadsheets/d/16IgeKiRBXoKMKKPrfKdjCyYZ3Sf73r-d4bpKGIk8s0s/edit?usp=sharing

Opinion from the group is that this is a great idea.

Feedback - the User Group has yet to set up a User Group emailing list. Could Noracrentiss consider whether they want to set this up with the assistance of Giantflightlessbirds

People interested in helping out: (Add your username below)

• Einebillion (talk) 00:44, 11 October 2020 (UTC)[reply]
• MurielMary (talk) 01:04, 11 October 2020 (UTC)[reply]

• DrThneed contributing to the West Coast Project. Switched to getting the New Zealand electoral candidates into Wikidata. Will be spending a morning with four Otago University research librarians about wikidata. Will show them useful tools including author disambiguation, Scholia(a tool that uses wikidata to create visual scholarly profiles). Giantflightlessbirds suggested showing them metadata e.g. DOIs and also Mix’n’Match. Giantflightlessbirds agreed to do zoom to show the journal process in wikidata.

A number of the group expressed an interest in seeing this workflow.

Action Point Einebillion to book Giantflightlessbirds to deliver this at a later meetup.

• Gertrude206 Contributing to the West Coast Project. Enjoying learning more about the West Coast of New Zealand.

• Quilt Phase On holiday and doing WikiShootMe work.

• MurielMary writing on women and contributing to the West Coast Project. Had interesting experiences with talk pages and a particular editor. Librarians at Ara Institute of Canterbury asked her and Podzemnik to help them learn about Wikimedia projects and have started meeting monthly to learn and share knowledge. Record of meetings here: https://en.wikipedia.org/wiki/Wikipedia:Meetup/Ara_Institute_of_Canterbury It’s going along nicely. Updating the institution's page is not an immediate priority but if/when the group wants to do that they understand the COI policy and will limit their activity to posting ideas on the talk page for other editors to view and action if they wish.

• David Nind Doing random wikidata entries. Was adding a person and then fell down a rabbit hole and tried to get the New Zealand government organisation / department / crown agencies data correct.

• Oronsay Tiny bit of work for the West Coast West Coast Project. Main work currently is Non-New Zealand based. Working on the women Fellows of the Academy of Social scientists in Australia. This organisation has changed their web address and consequently these women have lost their original identifiers. Gradually going through updating it and reestablishing it for the women. This has meant also in some cases creating wikidata entries. Achieved 100 biographical entries for women in Wikipedia.

Group congratulated Oronsay on her achievement.

• Giantflightlessbirds West Coast Project has two weeks to go. Activity report is looking really good. There are a number of now active contributors that hadn’t edited before. There has been a surprising amount of media coverage in the West Coast. These newspapers don’t have a digital presence so it’s hard to see outside of the area but the project has also been covered by the Press and 7Sharp and the Telegraph. This reporting has helped get some tourism interest. Tourism New Zealand and Tasman Tourism Board have contacted Giantflightlessbirds to ask what they can do to support. But it’s not just tourism. The region’s libraries may create a Digital Outreach librarian project. But that’s early days. The good news from the tourism focus on the project is that there have been offers of lots of high quality professional tourism photographs donated to Wikimedia. There’s some big photo uploads happening.

• Jon Doing work editing wine articles, combating promotion of a wine business, and editing Pacific music articles.

• MargaretRDonald Working on New Zealand Threatened species in wikidata and wikipedia. Have done a batch of about 300 Mix’n’Match entries for authors on sponges and this has led to writing on sponges articles. Also judging WikiLovesEarth2020. This has led to using google translate to write descriptions for the photographs, adding categories and then illustrating articles from various language wikis with the photographs. It’s hard work.

• Einebillion Working on putting the 1868 (founding year) members of the Royal Society of New Zealand into Wikidata. Some of them are authors from the Transactions but not all. Also done some work on setting up the draft Annual Activity Report for 2020 for our User Group. Encourage members to contribute their activities to this paper as it’s due in January. https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand/Annual_Report_2020

Next meeting and Meetup timetables

• 8 November, same time, same place